Procedure No. 704.1

Area: Business Services

Adopted: 2/5/19

Description: Purchasing Procedure for Information Technology Items

All electronic information technology (EIT) must be accessible to all and adhere to Web Content Accessibility Guidelines (WCAG) 2.0 Level AA standards*.

Purchasers should submit a requisition for a purchase order in the Ellucian Colleague system so that the purchases can be tracked. Purchases made outside the system, such as book adoption, Direct Pay and PO agreements currently cannot be monitored.

Considering accessibility in procurement involves the following steps:

  1. Prior to purchase the Procurement Accessibility Form (Supplement 1) must be completed and sent to both Purchasing and the Center for Accessibility.
  2. The information provided by vendors must be verified by College staff.
  3. If the product is accessible the requisition will be approved and the purchase will be made.
  4. *If the product is not accessible a Procurement Accessibility Exception Form (Supplement 2) must be completed and sent to both Purchasing and the Center for Accessibility.
  5. If the College grants the exception the requisition will be approved and the purchase will be made. The College will work with the vendor to improve accessibility.
  6. If the exception is not awarded the requisition will be canceled, and the purchase will not be made.

 All Request for Proposals (RFP) for EIT will include the Procurement Accessibility Form.

Supplements:

Supplement 1: Procurement Accessibility Form

Supplement 2: Procurement Accessibility Exemption Form