Procedure No. 702.7
Revisions Approved:
Description: Central Receiving for Non-Perishable Supplies and Equipment
I. SCOPE OF RESPONSIBILITY
It is the responsibility of the Atlantic Cape Community College Central Receiving Department to accept all incoming shipments of supplies and equipment purchased for the College by the Purchasing Department and to deliver such supplies and/or equipment to the departments so designated on the College purchase order.
It is also the responsibility of Central Receiving to open all packages and to reject all unauthorized deliveries, that is, supplies and equipment shipped without the Purchasing Department's authorization (purchase order).
II. VERIFICATION OF DELIVERIES
Upon acceptance of a delivery, Central Receiving will perform the following steps:
A) Verify goods received against the purchase order and make the necessary notations on the POS to indicate what has been received and condition of items received.
B) For a completed order, sign off on POS.
C) For partial deliveries, make the necessary notations to the POS.
III. DEPARTMENT DELIVERY OF SUPPLIES AND EQUIPMENT
All supplies and equipment will be delivered to the designated department(s) by Central Receiving within twenty-four (24) hours of receiving said supplies and/or equipment.
Deviations from the 24 hour delivery will occur if: (1) upon further inspection, it has been determined that damage exists; (2) the department to whom the items are to be delivered has requested Receiving to delay delivery due to area needs, special location requirements, utility hook- ups, etc.; and (3) special handling to off-campus sites is required.
IV. OUTGOING SHIPMENTS OF SUPPLIES AND EQUIPMENT
All outgoing shipments of supplies and equipment by Atlantic Cape Community College will be carried out by the Central Receiving Department. To insure proper shipment, the requesting department/person should perform the following steps:
A) Be sure the supplies or equipment are properly packaged to avoid damage during shipment.
B) Show the correct address of the recipient.
C) Actual dollar value of the supplies/equipment.
D) If insurance is needed, indicate as such.
Central Receiving will determine the type of carrier that will be used for the shipment. This is usually based on size and/or weight.
Procedures:
Management of Perishables No. 702.8
Perishable Storeroom Basic Daily Receiving Procedures No. 702.9
Goods Received Without Invoice Supplement 1, No. 702.9
Request for Credit Memo Supplement 2, No. 702.9
Central Stores Non-Perishables No. 702.10
Central Stores Distribution No. 702.11
Print Shop No. 702.12
Mail Room No. 702.13
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