Administrative Assistant (Part-Time)

Job Opportunities at Atlantic Cape

This is a part-time position up to 26 hours per week. Supports the Dean of Worthington Atlantic City Campus and Workforce Development in a wide variety of activities including but not limited to correspondence, academic and workforce support, project assistance, distribution of materials, communications, budget transfers, purchase requisitions and scheduling.
Posted: 09-14-2020
Campus: Atlantic City
Salary: $15.00 per hour
Duties:
  • Reports to the Dean, WACC & Workforce Development 
  • Provides administrative support for the Worthington Atlantic City Campus and Workforce Development
  • Receives and handles incoming calls and provides excellent customer service
  • Prepares routine correspondence, invitations, and letters
  • Provides comprehensive support for all meetings and processes assigned; including but not limited to scheduling committee activities, taking minutes, scheduling rooms, and ordering food service
  • Handles all travel arrangements for WACC Administration and Workforce Development
  • Assists with compiling monthly reports, agendas and minutes
  • Assists efforts in coordinating community wide meeting and events
  • Collaborates with other college departments, personnel and external agencies on various matters
  • Initiates paperless systems when appropriate, processes purchase requisitions, budget transfers, and expense vouchers
  • Processes travel reimbursements, event registrations and membership renewals
  • Assists with updating Campus and Workforce websites
  • Provides support for special projects and event planning and execution
  • Serves on College-wide committees as needed
  • Operates independently, confidentially and exercises considerable judgment when executing instructions on behalf of the Vice President of Academic Affairs, Dean WACC & Workforce Development and the Director of Workforce Development
  • Performs related duties as assigned
Minimum Requirements:
  • Associate’s degree (Bachelor’s degree preferred)
  • 3 years’ experience in an administrative setting
  • Experience with community outreach efforts
  • Experience managing a highly-functioning office
  • Strong technology skills to include Microsoft Office products
  • Excellent writing, proofreading, organizational and clerical skills
  • Demonstrated ability to work independently and to make independent decisions
  • Demonstrated ability to communicate effectively orally and in writing
  • Ability to coordinate complex activities with multiple parties, prioritize work and meet deadlines

This position requires flexible scheduling to include evenings and weekends and duties at any

Atlantic Cape location. 

Candidates must send a letter and resume to the Human Resources Specialist, Atlantic Cape Community College, 5100 Black Horse Pike, Mays Landing, NJ 08330. Email to jobopps@atlantic.edu Deadline: 09-21-2020.

As a "New Jersey First Act" Employer, Atlantic Cape Community College requires new employees who live out of state to establish a primary residence in New Jersey within one year unless an exemption applies.